This is a quick reference guide for supervisors to assist their staff:

• HR Helpdesk is a vital tool for all staff and supervisors  - https://staff.ihopkc.org/hr 
• Benefits website is a vital tool for all paid staff  - https://benefits.ihopkc.org/

Required Documentation for Staff Transitions

All applicable documentation is due 1-2 weeks before the effective (start/end/exit) date.

Onboarding Staff

1. New Hire Info Form (for hire and rehire)
2. Sacred Trust (approved by supervisor) 
3. Stipend (if applicable; fully approved by all parties)

Adding New Department

1. Sacred Trust listing all Depts (approved by primary supervisor) 
2. Stipend (if applicable; fully approved by all parties)

Transitioning from Current Department to New Department

1. Sacred Trust for new Dept (approved by new supervisor)
2. End Stipend Email to Payroll@ihopkc.org, cc HR@ihopkc.org (& specify who's staff's new Supervisor & Department)
   
3. (The new position info - supervisor/department - is needed in order to replace the old position info)

Leave of Absence

1. Leave of Absence Application 
2. Department Head approval
3. Depending on the leave requested, additional approvals may be required
4. Email HR@ihopkc.org confirmation of staff's first day back at work for any leaves longer than 2-3 weeks

Exiting Staff

1. Supervisor Review Form
2. Staff Exit Form 

Other Staff Needs

• Direct Deposit Changes - update through Paylocity or stop by Payroll Office 
• Forgot Password - select “Help/Forgot Password” on login screen
• Tax Withholding Changes - stop by Payroll Office
• Time Off Requests -  request & approve through Paylocity

Questions? Email HR@ihopkc.org.